Optima Racing Team - London's Premier Triathlon Club.


Optima Racing Teams Policy on Equality & Diversity

OPTIMA RACING TEAMS POLICY ON EQUALITY AND DIVERSITY

Optima Racing Team (ORT) is committed to encouraging equality and diversity among our members and eliminating unlawful discrimination.

The aim is for our members, noting the minimal numbers involved, to be representative of all sections of society and to feel respected and be able to give their best.

ORT – in providing services or facilities – is also committed against unlawful discrimination of members.

The policy’s purpose is to:

  • Provide equality, fairness and respect for all our members and for those in our employment, whether temporary, part-time or full-time, or acting in a voluntary capacity
  • Not unlawfully to discriminate under the provisions of the Equality Act 2010 which covers characteristics of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, and ethnic or national origin), religion or belief, sex (gender) and sexual orientation
  • Oppose and avoid all forms of unlawful discrimination. This includes pay and benefits, terms and conditions of employment, dealing with grievances and discipline, dismissal, redundancy, leave for parents, requests for flexible working, and selection for employment, promotion, training or other developmental opportunities

 

The organisation commits to:

  • Encourage equality and diversity in the team as they are good practice and make sense
  • Ensure that coaches undergo appropriate equality training and/or mentoring for their role
  • Create a training environment free of bullying, harassment, victimisation and unlawful discrimination, promoting dignity and respect for all, and where individual differences and the contributions of all staff are recognised and valued

 

This commitment includes advising coaches and all other employees/volunteers about their rights and responsibilities under the equality policy. Responsibilities include staff conducting themselves to help the organisation provide equal opportunities in employment, and prevent bullying, harassment, victimisation and unlawful discrimination

All members, including volunteers, should understand they, as well as the team, can be held liable for acts of bullying, harassment, victimisation and unlawful discrimination, in the course of their employment, against fellow members, customers, suppliers and the public and any others in the course of their employment, against fellow employees, customers, suppliers and the public.

  • Take seriously complaints of bullying, harassment, victimisation and unlawful discrimination by fellow employees, members, suppliers, visitors, the public and any others in the course of the organisations work activities
  • Such acts will be dealt with as misconduct under the organisations grievance and/or disciplinary procedures, and any appropriate action will be taken. Particularly serious complaints could amount to gross misconduct and lead to dismissal without notice

 

Further, sexual harassment may amount to both an employment rights matter and a criminal matter, such as in sexual assault allegations. In addition, harassment under the Protection from Harassment Act 1997 – which is not limited to circumstances where harassment related to a protected characteristic – is a criminal offence

  • Make opportunities for training, development and progress available to all members and volunteers, who will be helped and encouraged to develop their full potential, so their talents and resources can be fully utilised to maximise the efficiency of the organisation
  • Ensure that both existing members and those seeking employment with ORT, are treated fairly and that individuals are judged solely on merit and by work reference to their skills, abilities, qualifications, aptitude and potential (apart from in any necessary and limited exemptions and exceptions allowed under the Equality Act)
  • Ensure that any contractors and service providers operating on behalf of ORT are aware of this policy and expected to adhere it
  • Ensure all members and volunteers have equal access to the full range of institutional facilities and that adjustments to working practices are considered wherever reasonably possible in order to accommodate a more diverse workforce
  • Review employment practices and procedures when necessary to ensure fairness, and also update them and the policy to take account of changes in the law
  • Monitor the make-up of the team regarding information such as age, gender, ethnic background, sexual orientation, religion or belief, and disability in encouraging equality and diversity, and in meeting the aims and commitments set out in the equality policy

 

Monitoring will also include assessing how the equality policy, and any supporting action plan, are working in practice, reviewing them annually, and considering and taking action to address any issues.

The equality policy is fully supported by the ORT Management Committee.

The ORT committee and advisors have a responsibility to:

  • Set a good example by treating all members of ORT with dignity and respect
  • Correct unacceptable behaviour
  • Ensure members know how to report discrimination, bullying and harassment. Ensure that reporting incidents does not result in victimisation
  • Deal with complaints fairly, thoroughly, quickly and confidentially
  • Ensure that due consideration is given to equality and diversity within their sphere of influence

 

Details of the organisations grievance and disciplinary policies and procedures can be found in the ORT policy documents. This includes with whom an employee or member should raise a grievance.

Use of the organisations grievance and/or disciplinary procedures does not affect an employee’s right to make a claim to an employment tribunal within three months of the alleged discrimination.

 

 

Proposed by Committee Adopted by Committee   Feb 2016
Reviewed by Committee  Review date Feb 2018

 

Steve McCann
Welfare Officer
Optima Racing Team
07793821476